HOW TO GET YOU AND YOUR EVENTS ON THIS WEBSITE
You get 3 things on this website:
- Your profile
- Your events
- A page for your city/state/province
- Oh yeah – and your blog articles if you want – that would be awesome!
1 – Your profile
Gary Morris (CP facilitator near Dallas TX) will get you all set up.
Email him at: email@example.com
- I need your first and last name.
- Where you are doing Cuddle Parties (city and state or whatever it might be called if you are in another country. Province, district, etc.).
- Your contact/Email information for your public profile (you will get emails from contacts and Cuddle Party here).
- Your Cuddle Party certified number.
- Your Eventbrite login credentials. (see below)
Thank you , Gary!
2 – Your events
We have set up this site to list your Cuddle Parties through Eventbrite.
Eventbrite lets you:
– set up your event, publish and promote it
– create a short url so it’s easy to send and paste (ex: dec14.eventbrite.com)
– collect payment (and refund if needed)
– keep track of registrations
– automatically send out reminder emails with directions.
If you like you can also keep your email list there so the invitations go out to your list each time, including a sync with Mailchimp (which I have not used yet).
Then your party automatically shows up here – - – - >>
Use this link to open an account with your email name: http://www.eventbrite.com/r/cuddleparty
After you create your account:
1 – Send Gary Morris the information listed above.
2 – IF you also host OTHER events that are not CP and want to use your Eventbrite account for that (many of us do) – Please see the notes below – So those events do not show up on this website.
TO USE EVENTBRITE:
1 – Look through all the parties listed on this page –>>
to see how other people use it.
2 – Download the Cuddle Party Logo here. Save it on your computer.
3 – When you create a CP, upload the logo to your Event. You can choose layout and colors for your events as you like.
4 – Use the tutorials here.
Tickets and fees:
You have several options:
1 – If you charge a fee, Eventbrite takes a small percentage. Totally worth it!!!
You have 2 options: 1) You can eat the fee as part of your costs or 2) Eventbrite can ADD the fee to your posted price. Whichever you choose is OK.
2 – If you are determined not to give anything to Eventbrite – You can list your events as free, and then collect at the door.
To do this: Create a free ticket with the name “Pay at the door”. Example here: http://cuddlejune16.eventbrite.com/
3 – You can create different tickets for different prices, too – sliding scale, ticket for 2, etc.
About Gender Balancing:
If you want to gender balance you may do so by creating a fixed number of male and female tickets. When either one is sold out, no more will be sold. You can of course monitor the progress as the signups occur.
DO NOT USE the repeating event – it screws up on the CP site.
Instead – Set up your event- including the automatic emails (below) and then use the COPY function. All you have to do then is change the date. All the automatic stuff gets copied too.
Be sure to include what you want about location, being on time, gender etc. Tutorial here.
Automatic reminder email:
Set up an automatic email for 2 days before event, with same or other details.
Begin to type in your CITY – and a drop-down menu should, well, drop down, to choose from. Check the map and make sure it’s the right city.
Then – you can go back and add the street or venue, or ‘exact location given upon registration’ or whatever you want.
Give it up to 30 minutes to show up here – then check back here to see that all is correct.
YAY! Have a cup of tea!
IF YOU ALSO USE EVENTBRITE FOR YOUR OTHER EVENTS
1 – Create a different ‘organizer’ profile for those events. (For example, I use Betty Martin for CP’s and Dr. Betty Martin for my other stuff.)
When you create an event – step 5 is to choose an organizer. At that point you either choose one or create a new one, including whatever details about yourself you like.
2 – Now, up at the top, click on ‘My Events’. Near the top of that page is the option to see events by each organizer. Check and see that all are correct.
3 – Please let me know that you have done this so I can program the CP site properly to pick up only the CP’s – and not the others.
4 – If you don’t do this and someone calls to our attention that the events listed on the site are not CP’s – then Betty will grumble and have to email or call you. (Not a happy scene)
If your events do not show in the correct location or something is wonky about how they display on CuddleParty.com, try the following steps.
1 – Give it up to 30 minutes to show any changes on the website (if you haven’t already)
2 – Go into the Eventbrite event you have created.
3 – Click on edit event
4 – Under location, click ‘reset location’
5 – Type in the first few letters of your city (for instance, use Seattle and not Montlake Terrace) and there will be a drop down menu of cities – click on your city. You will see that it populates the city, state and country lines – this is good!
6 – Go back up to the first line (which says (whatever city you entered, Seattle in this example) because you started to enter it) and change that to ‘location sent upon registration’ or ‘Address included in the description of your ticket’ or ‘Address sent to ticket holder’ or ‘address in ticket description’ (you get the idea).
7 – Unclick the box for the map – since you are not entering an address, the map will just default to downtown of your city – not good!
8 – The CP system likes the drop down menu – doesn’t read actual words very well.
3 – A page for your city, state or province
1 – Look through the other cities and regions on the lower left of this page to get some ideas.
2 – Then send your content to Betty: firstname.lastname@example.org.
3 – That page is now your homepage – you don’t need do build a website of your own – It’s all here!
Any questions please email Betty at address above. If needed, we can walk you through it.
The Board – Len, Betty, Barry, Lola, Marcia, Adam, Madelon